The records for CG-4491 material requests are retained for how many fiscal years?

• A. 1 fiscal year
• B. 3 fiscal years
• C. 5 fiscal years
• D. 7 fiscal years

Answer: (B)

Record retention for procurement documents like CG-4491 material requests follows the agency’s records management schedule, which sets how long different records must be kept. For CG-4491 material requests, the standard retention period is three fiscal years. This timeframe aligns with the typical audit and financial reconciliation window, ensuring the documentation is available if questions arise about the request, approvals, or subsequent transactions related to the material.

Typically, the clock starts after the action is completed or the request is closed, and the records are then eligible for disposition at the end of the three fiscal-year period. If the record becomes part of a larger ongoing file, or if there’s a legal hold or active investigation, it may be preserved longer, but the standard practice is three fiscal years.